However, if you want to set up your own archive and retention policy to suit your need, you can go to Outlook Web App and make changes as required. These archives and retention policies control how long your messages are left in an email folder before they are moved to an archive. It shall be noted that your IT or Microsoft 365 administrator sets the archive and retention policies for your entire organization. Hence, if you want to easily access the mail items, you can simply drag and drop messages from your primary mailbox into your Online Archive. Therefore, if you move folders, calendar items, contacts, tasks, or notes to your archive in Outlook for Windows, you won’t able to view or access them in the Online Archive on your Mac. It is really important for the users to note that currently, the new Outlook for Mac only supports the Mail module in the Online Archive.
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